Self-Hosted Productivity Suite

Corporate email, documents, and collaboration—fully under your control

A complete alternative to Google Workspace and Microsoft 365, built on proven open-source components. We deploy, secure, and manage the entire stack so you get enterprise productivity with full data control.

The problem with SaaS productivity suites#

• Data sovereignty concerns — Your corporate data lives on someone else's servers, in jurisdictions you don't control
• Per-user costs add up — $12-20/user/month becomes significant at scale
• Vendor lock-in — Migrating away from Google or Microsoft is painful and expensive
• Compliance complexity — Meeting data residency and industry regulations with SaaS is challenging

Our solution#

A self-hosted productivity suite that you own, deployed and managed by us.

Components#

Zimbra — Corporate Email#

Enterprise email platform trusted by over 200,000 businesses worldwide.

Email features#

• Custom domain email with unlimited aliases
• Shared mailboxes and distribution lists
• Advanced spam and malware filtering
• Email archiving and eDiscovery
• Mobile sync (ActiveSync, IMAP, POP3)

Calendar & contacts#

• Shared calendars with free/busy lookup
• Resource booking (meeting rooms, equipment)
• Contact management and global address book
• CalDAV/CardDAV sync with desktop and mobile

Administration#

• Web-based admin console
• User lifecycle management (provisioning, deprovisioning)
• Delegated administration
• LDAP/Active Directory integration
• SAML SSO support

OnlyOffice — Document Collaboration#

Full-featured office suite compatible with Microsoft Office formats.

Document editing#

• Documents — Word-compatible with track changes, comments, and real-time co-editing
• Spreadsheets — Excel-compatible with formulas, charts, and pivot tables
• Presentations — PowerPoint-compatible with animations and transitions
• PDF — View, annotate, and fill PDF forms

Collaboration#

• Real-time co-editing with presence indicators
• Comments and mentions
• Version history and document comparison
• Review and approval workflows

Integration#

• Native integration with Nextcloud for seamless file access
• Zimbra integration for email attachments
• Desktop editors for Windows, macOS, and Linux
• Mobile apps for iOS and Android

Nextcloud — File Storage#

Self-hosted cloud storage with enterprise features.

File management#

• Drag-and-drop file upload
• Folder sharing with permissions
• External storage connectors (S3, SMB, FTP)
• File versioning and trash recovery

Sync clients#

• Desktop sync for Windows, macOS, and Linux
• Mobile apps for iOS and Android
• Selective sync and virtual files
• Offline access

Collaboration#

• File and folder sharing (internal and external)
• Password-protected and expiring links
• Comments on files
• Activity stream

Advanced features#

• Nextcloud Talk for chat and video calls
• Nextcloud Groupware for calendar and contacts
• Deck for project management
• Forms for surveys and data collection

Deployment options#

Managed cloud#

We host and manage the entire stack in our data centers.

• EU data centers — Frankfurt, Amsterdam (GDPR compliant)
• US data centers — Virginia, Oregon
• SLA-backed uptime guarantees
• Daily backups with point-in-time recovery

On-premises#

Deploy on your own hardware or private cloud.

• We handle installation, configuration, and hardening
• Your team controls physical access
• Air-gapped deployments available
• Integration with existing identity providers

Hybrid#

Mix of cloud and on-premises based on your requirements.

• Email in the cloud, files on-premises (or vice versa)
• Gradual migration paths
• Disaster recovery across environments

Security & compliance#

Data protection#

• Encryption at rest and in transit
• Customer-managed encryption keys (on-premises)
• No third-party data sharing
• Data residency guarantees

Access control#

• Multi-factor authentication (TOTP, WebAuthn)
• SAML/OIDC single sign-on
• Role-based access control
• IP allowlisting

Compliance#

• GDPR compliance
• HIPAA compliance (with BAA)
• SOC 2 Type II compatible
• Industry-specific regulations

Audit & monitoring#

• Comprehensive audit logging
• Security event monitoring
• Login attempt tracking
• Admin activity logs

Comparison#

Who it's for#

• Data-sovereign organizations — Government, healthcare, finance requiring data residency
• Cost-conscious teams — Companies where per-user SaaS costs don't make sense at scale
• Privacy-focused businesses — Organizations that want full control over their data
• Compliance-driven industries — Healthcare (HIPAA), legal, financial services
• European companies — GDPR compliance with EU-hosted or on-premises deployment

Migration services#

From Google Workspace#

• Email migration with folder structure preserved
• Calendar and contact migration
• Drive files migrated to Nextcloud
• User communication and training

From Microsoft 365#

• Exchange mailbox migration
• SharePoint and OneDrive to Nextcloud
• Teams chat history (where supported)
• Azure AD to LDAP/Zimbra migration

From legacy systems#

• On-premises Exchange migration
• Lotus Notes/Domino migration
• Custom email and file server migration
• Data cleanup and deduplication

What's included#

Setup & deployment#

• Infrastructure provisioning
• Component installation and configuration
• Security hardening
• Integration and testing
• User migration

Ongoing management#

• Software updates and security patches
• Performance monitoring and optimization
• Backup management and testing
• Capacity planning
• 24/7 incident response (Enterprise tier)

Support#

• Technical support for administrators
• User onboarding documentation
• Training materials
• Quarterly review calls

Getting started#

Related services#

• Google Workspace Management — If you need managed Google Workspace
• Microsoft 365 Management — If you need managed Microsoft 365
• Cloud Account Management — Unified cloud operations